Guide · 7 min read · Updated October 2026

Real Estate Virtual Assistant: What One Does, What It Costs, and When an App Fits Better

A real estate virtual assistant is a remote worker who handles an agent's admin: the CRM, listing paperwork, scheduling and social posts. Prices in 2026 run from about $480 a month offshore, per Virtual Latinos, to $2,500 or more for specialized roles. A VA pays off when you have steady hours to hand off and time to train them.

By Bristol Briggs Updated October 22, 2026

What a real estate virtual assistant does

Most real estate VAs handle the admin that keeps deals moving but doesn't need a license.

What a VA can legally do depends on your state. Unlicensed assistants generally can't show homes, negotiate or give advice about a property, so check your state's rules before you hand off anything client-facing.

Keep the CRM clean: new leads entered, notes logged, tags and stages updated.
Prepare listing paperwork and enter listings in the MLS for you to review.
Schedule showings, inspections and appointments.
Post to social media and send your email newsletter.
Send first-touch texts or emails to new leads from your scripts.
Track deadlines on deals under contract.

What a real estate virtual assistant costs

The price depends on where the assistant lives, how many hours you buy and whether the company manages them.

Option	Published price	Source
Philippines-based VA	About $480 to $800 a month	Virtual Latinos' comparison table
Wing Assistant	$699 a month part-time, $999 full-time	Wing's pricing page
Virtual Latinos	$1,600 to $4,400 a month	Virtual Latinos' pricing page
MyOutDesk	From $1,988 a month, $2,500 specialized	MyOutDesk's pricing page
Cyberbacker	$1,000 to $1,800 part-time, $1,500 to $3,500 full-time	Cyberbacker's pricing page

Real estate virtual assistant companies compared Real estate virtual assistant cost, in detail

The hidden cost: your time

A VA saves time only after you've spent time training and managing them.

Plan on writing down every process you hand off, sharing logins, checking work for the first few weeks and handing out tasks every morning. If your assistant leaves, you start that over.

That's why many agents find a VA works best for repeatable admin, and struggles with the moment-to-moment follow-up that depends on knowing what each client said yesterday.

How to hire a real estate virtual assistant

Decide what you're handing off before you talk to anyone.

01List every task you'd hand off and the hours each one takes a week.
02Decide between part-time and full-time based on those hours.
03Ask each company for its real estate price, contract length and how to cancel.
04Ask how long it takes to start and what happens if your assistant leaves.
05Start with one process, like CRM cleanup, before you add more.

When an assistant app fits better

If the work you want gone is follow-up and note-taking, an app can do it without the training.

	Virtual assistant	Assistant app like Sifta
Who does the work	A person you train and manage	Software that works from your texts, email and calendar
Hours	The hours you pay for	Any time, including nights and weekends
Knows what clients said over text	Only if you forward it	Takes notes on the deals you do over text
Best for	Listing paperwork, MLS entry, social posts	Follow-ups, notes and keeping every deal moving
How to start	Interviews and onboarding	Free for 7 days

Where Sifta fits

Plenty of agents use both: a VA for the paperwork and Sifta for the follow-up and the notes.

Sifta is a personal AI assistant for realtors. It runs the busywork of your business, so you can spend your time with clients.

It takes notes on the deals you do over text, keeps the follow-ups going with leads and past clients, and drafts messages for you to approve. It works at any brokerage, with the tools you already use.

What is Sifta Try Sifta free for 7 days

Sources

4 sources

Every source on this page was checked on October 22, 2026.

Frequently Asked Questions

What does a real estate virtual assistant do?

Admin that doesn't need a license: CRM updates, listing paperwork, scheduling, social posts, first-touch texts to new leads and deadline tracking on deals under contract.

How much does a real estate virtual assistant cost?

Virtual Latinos puts a Philippines-based VA at about $480 to $800 a month. Published company prices run from $699 a month at Wing and $1,000 at Cyberbacker to $1,600 to $4,400 at Virtual Latinos and from $1,988 at MyOutDesk.

Can a virtual assistant show homes?

Generally no. Unlicensed assistants can't show homes, negotiate or give property advice. Check your state's rules for what an unlicensed assistant can do.

Should I hire a VA or use an AI assistant?

A VA fits steady admin like paperwork and MLS entry. An assistant app like Sifta fits follow-ups and note-taking, since it works from your texts and needs no training. Many agents use both.

Part-time or full-time virtual assistant?

Count the hours of work you'd hand off each week. Under about 20 hours, start part-time. Wing, for example, sells 80-hour and 160-hour monthly plans.

Three ways in

Try Sifta free for 7 days The Week-One Guarantee. Try Sifta free for 7 days, and if it doesn't catch something worth more than the price, you won't pay a thing. You can cancel with one text. Go See the plans No contract. Pick monthly or yearly, and cancel any time. Go What Sifta does A personal AI assistant for realtors that runs the busywork of your business. Go

Hand off the follow-up today, no hiring needed.

The Week-One Guarantee. Try Sifta free for 7 days, and if it doesn't catch something worth more than the price, you won't pay a thing. You can cancel with one text.

Try Sifta free for 7 days