AI Transaction Coordinator: What It Does, What It Can't, and What It Costs
An AI transaction coordinator chases the loose ends of an open deal: the lender's pre-approval, the inspection report, the missing signature, the deadline nobody wrote down. It reads your email and texts and follows up. It does not file compliance paperwork; a human TC does that, $300 to $500 a file. Sifta is the AI that chases, $199 a month.
See pricingWhat a transaction coordinator does, and what half of it is
A transaction coordinator's job splits in two: the paperwork, and the chasing.
The paperwork is disclosures, addenda, broker compliance, deadlines entered into a system. The chasing is emailing the lender for the third time, texting the co-op agent about the inspection, asking the buyer for the signature, checking that title confirmed. Agents who track their TC's day report that half of it is chasing.
What an AI transaction coordinator can do today
AI handles the chasing half well because chasing is reading and writing, and it can do that in every open file at once.
Sifta reads your Gmail or Outlook and your text threads. When the lender has owed a pre-approval for three days, it drafts the nudge and, if you tell it to, sends it. When the inspection report lands, it pulls the deadline and puts it in your morning brief. When the buyer has not signed, it reminds you and offers to ask. It keeps a memory of every open loop on every file, so nothing waits on you remembering.
| Task | Human TC | AI (Sifta) |
|---|---|---|
| Chase lender for docs | Yes, when they get to it | Yes, every file, every day |
| Track contract deadlines | Yes, in a spreadsheet or system | Yes, read from the email, in your morning brief |
| Nudge co-op agent, inspector, title | Yes | Yes, drafted in your voice |
| Remember what each party said | In their notes | Yes, from the actual email and texts |
| File disclosures and compliance | Yes | No |
| Broker paperwork and audits | Yes | No |
| Phone calls | Yes | No |
What it cannot do
No AI on the market today should file your compliance paperwork, and Sifta does not try.
Disclosures, addenda and broker audits are a person's job and a liability question. Sifta also does not make phone calls. If your files need those, keep a human TC or a part-time VA for them, and let Sifta hand them a clean list of what is open.
What each option costs
A human TC runs $300 to $500 a file, $500 to $750 for a complex deal, or $1,000 to $1,500 a month on retainer; Transactly lists $399 a file, and offshore TC help runs about $11 an hour.
Those numbers are from the 2026 price pages of TC services and virtual-assistant providers, and they are fair for what you get. Sifta is $199 a month for every open file, and it also does the lead follow-up, the showings and the comps, so it is not a like-for-like line item. Details are on the transaction coordinator cost page.
Three ways to start
You can text Sifta, get a free Leak Report on your own inbox, or read the pricing page.
Text Sifta and ask it for comps on any address. Or connect your Gmail or Outlook for the free Leak Report: it reads the last 90 days and shows you the leads, offers and lender emails that got no reply. Or see pricing. Sifta Pro is $199 a month. If Sifta doesn't catch something worth more than the price in week one, you don't pay.
Frequently Asked Questions
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Three ways in
Every open file, chased every day.
Sifta Pro is $199 a month. Works with Gmail and Outlook. Setup takes two minutes. First week guaranteed.
See pricing