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How Much Does a Transaction Coordinator Cost in 2026, and What Are You Paying For?

A real estate transaction coordinator costs $300 to $500 per file on flat-fee pricing, with a midpoint around $400. Dual-sided or complicated deals run $500 to $750, pay-on-close models sit at $350 to $450, and dedicated subscription TCs charge $1,000 to $1,500 a month. Those numbers come from Quill's 2026 pricing guide and match what agents report. The question this page answers is what that fee actually buys. A good TC does two jobs: the compliance paperwork, and the chasing. Sifta does not do your paperwork. It does the chasing, for every deal, for $199 a month.

Think about what fills a TC's day. Some of it is real document work: disclosures, deadlines on the contract, broker compliance, the file audit. The rest is chasing people. Emailing the lender for the appraisal. Texting the buyer about the signature that is still missing. Calling title to ask whether the payoff came in. Reminding you that inspection is Thursday. On a normal file that chasing is half the hours, and it is the half that gets dropped when the TC has twenty files open. That is the half Sifta owns. It reads the deal email, knows who owes what, nudges them, and tells you when they answer. If you run 12 files a year at $400, you spend $4,800 on TC fees. If you are on a $1,200 a month subscription TC, that is $14,400. Sifta at $199 a month is $2,388 a year, and it also answers your leads, remembers your clients and runs your calendar. Keep the TC for the paperwork if you like. Just stop paying TC rates for someone to send reminder emails.

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Quick Answer

A real estate transaction coordinator costs $300 to $500 per file, $500 to $750 for complex or dual-sided deals, $350 to $450 on pay-on-close pricing, or $1,000 to $1,500 a month for a dedicated subscription TC (Quill, 2026). About half of a TC's hours go to chasing lenders, buyers and title. Sifta does that chasing by email and text for every deal at $199 a month. Sifta does not do compliance paperwork.

Sifta vs Transaction coordinator: Side-by-Side

Feature

Sifta

Transaction coordinator

Price

$199 a month, every deal, every lead, unlimited

$300 to $500 per file; $500 to $750 complex; $1,000 to $1,500 a month subscription

Chasing lenders, buyers, title

Yes. Sifta keeps the list, nudges by email and text, reports back when they answer.

Yes, when they have capacity. Often the first thing dropped at 20 open files.

Deadline tracking

Yes. Reads the contract dates from your email and reminds you before they hit.

Yes, in their checklist. You find out when they tell you.

Compliance paperwork and file audit

No. Sifta does not fill out disclosures or run broker compliance.

Yes. This is the part worth paying a human for.

Also answers leads, remembers clients, books showings

Yes. Same worker, same $199.

No. Out of scope.

Hours

All of them.

Business hours, minus the other files.

Sound Familiar?

You pay $400 a file and still end up texting the lender yourself on Thursday night because the TC is buried and the appraisal is holding up the clear-to-close.

Your TC is excellent at the paperwork and quietly bad at the follow-up. Nobody is bad at follow-up on purpose. They just have twenty files.

A subscription TC bills $1,200 a month whether you close two files or six. Slow months hurt twice.

The open loops live in your head. Lender owes docs. Buyer has not signed. Title has not confirmed. You carry all of it between showings.

How Sifta Fixes This

✓

Sifta reads your deal email and your deal group chats, so it knows who owes what without you entering anything. When the lender goes quiet on the appraisal, Sifta nudges them and tells you when they answer. When the buyer has not signed, Sifta follows up. When title has not confirmed, Sifta asks.

✓

Sifta tracks the dates that matter, inspection, appraisal, financing, closing, and reminds you before they hit, by text, where you will actually see it. No portal to log into.

✓

You can add Sifta to the deal group chat with your buyer and the lender. It answers questions, books the tour, and keeps you out of the middle unless you need to be there.

✓

What Sifta does not do: your compliance paperwork, your disclosures, or your broker file audit. If your TC earns their fee on that part, keep them. Let Sifta take the chasing off both of your plates.

What You Get

The chasing half of a TC's job, for every deal, at a flat $199 a month

Deadlines pulled from your real contract email, reminded by text

Works inside the deal group chat with your buyer and lender

The same worker answers your leads and remembers your clients

Frequently Asked Questions

How much does a transaction coordinator cost per file? +

Typically $300 to $500 per file on flat-fee pricing, with a midpoint near $400, according to Quill's 2026 guide. Complex or dual-sided deals run $500 to $750. Pay-on-close models charge $350 to $450. Dedicated subscription TCs run $1,000 to $1,500 a month.

Who pays the transaction coordinator fee? +

Usually the agent, out of their commission, though some brokerages charge it to the client as a line item and some teams cover it. Either way it is a per-deal cost that scales with your volume. Sifta is a flat $199 a month no matter how many files you have open.

Can Sifta replace my transaction coordinator? +

Not the paperwork half. Sifta does not fill out disclosures or run compliance. It replaces the chasing half: nudging lenders, buyers and title, tracking deadlines, and telling you what needs attention. Many agents keep a TC for documents and let Sifta own the follow-up.

What does a transaction coordinator actually do? +

Two jobs. First, the file: contract dates, disclosures, signatures, broker compliance, closing paperwork. Second, the chasing: keeping the lender, the buyer, the other agent and title moving. The first needs a licensed human in most states. The second is what Sifta does all day for $199 a month.

Is a transaction coordinator worth it for a solo agent? +

At nine closings a year, the national median, a per-file TC costs about $3,600 a year and buys you back real hours on paperwork. The follow-up work is where the money leaks, because it gets dropped first. Sifta covers that for $2,388 a year and also handles your leads and calendar.

Keep the TC for the paperwork. Let Sifta do the chasing.

Sifta Pro is $199 a month. Works with Gmail and Outlook. Setup takes two minutes. First week guaranteed.